Purchasing

The purchasing area of Evolution maintains Vendor details, Vendor / Part relationships, and the creation of manual or automatic purchase requisitions. These may be converted into a wide range of purchase order formats prior to receipt and invoice matching. Requisitions can be for a single part / single delivery or same part / multiple deliveries. Parts can be stock items or un-stocked (such as copier paper for example). Extensive text or narrative can be added at any stage and carried through to the PO, Goods Receiving Voucher or other related documentation. G/L details can also be attached for the attribution of costs. Purchase orders may be created manually, or via requisitions or MRP suggestions. Order lines may be entered as non-scheduled (single delivery on a specified date, or scheduled (multiple deliveries on scheduled dates). Schedules can be one of three different types, standard, blanket or bulk.

In addition the system supports sub contract purchasing (linked to a Work Order operation number) as well as purchasing of service items (charged direct to G/L). A Purchase Order copy facility is also available, as is the ability to link purchasing to specific projects or contracts. Once received, goods can be moved from one store location to another within the Receiving area, with the option to scrap unacceptable receipts, return to vendor, issue direct to production or to another location. A 3-way match facility is available to approve invoices for payment within Accounts Payable. The Purchasing function in evolution also includes Performance monitoring capabilities to assure the user of the best performance from Vendors.